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University of Minnesota Planning Data Reports
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University of Minnesota Planning Data Reports provide a data profile of the University system, campus summaries and college (or equivalent unit) summaries. The reports are dynamically created from a database and the results can be downloaded into Excel. The 'Create Report' link listed above will take you to the selection criteria page.
Expenditure Grouping Files
Fund to Planning Data Grouping FoxPro file
Function to Planning Data FoxPro file
Object/Sub-Object, Revenue/Sub-Revenue FoxPro file
Notes
Reporting lines change over time. Historical data has been re-mapped to the FY2006 area class reporting structure to allow consistent comparisons.
Several areas that used to be reported under TAES, Agricultural Experiment Stations, are now being reported under their respective collegiate units. The Crookston Bookstore is now being reported under Twin Cities.
The University Hospital was sold in 1997. A report for the Hospital is provided for historical reasons.
The Office of Institutional Research takes great care in maintaining and reporting official University of Minnesota data. Corrections are always made as we find them.
The source of data in the reports is defined below.
Headcount Enrollment
Headcount enrollment information is for the fall semester and is from official reports of the Office of Institutional Research. Note that there is an unavoidable methodological break beginning in FY2000, when the University implemented its new student information system. Prior to FY2000 the College of Continuing Education used its own, separate registration system and the college’s enrollment was not included in the University’s official fall term enrollment reports.
Full-year Equivalent (FYE) Enrollment
FYE enrollment information is for the entire fiscal year (summer session, fall semester, and spring semester – or quarter calendar equivalents) and is from official reports of the Office of Institutional Research.
Degrees Awarded
Detail of degrees awarded is from official reports of the Office of Institutional Research.
Retention and Graduation Rates
Retention and graduate rate reports are from official reports of the Office of Institutional Research. It should be noted that in FY2001 the University adopted a new, nationally-accepted "first-time, full-time cohort" methodology for reporting retention and graduation rates. For this reason, the rates shown in the campus reports differ somewhat from rates reported in prior reports. Official retention and graduation rates are provided only at the campus level.
Full-time Equivalent (FTE) and Headcount Staff
Staff counts are taken from a snapshot of the University’s employees on pay period 9 and displayed under the proper fiscal year. For example, pay period 9 run on October 26, 2005 is displayed under FY 2006. This snapshot is used by the University for the annual IPEDS fall staff survey that must be submitted to the National Center for Educational Statistics. Employees are broken into five groups:
- Civil service and bargaining unit staff
- P&A administrative staff
- Tenured and tenure/track faculty members
- Other faculty members
- P&A professional staff
Note that student employees are listed under their own heading.
Faculty counts will differ from some other University staff reports because faculty members with administrative appointments (e.g., the president) are counted as administrative employees. In cases where information regarding the percent of an employee’s appointment is missing, the appointment is assumed to be 50 percent.
Expenditure Information
All expenditure information is from the University’s financial system for the final close of the fiscal year. The final close is usually run the end of October for the fiscal year ended June 30.
Expenditures are reported in three ways: by source of funds, by function, and by object groupings. Note that tuition revenue is not an expenditure fund source and is instead included in the University’s general operations and maintenance fund, along with the general state appropriation.
Grants and Contracts
All information about grants and contracts is from reports prepared by the Office of Sponsored Projects
Administration.
Voluntary Support
All information about levels of voluntary support is from the University of Minnesota Foundation. Note that the amounts shown for Gifts Produced and Gifts Receipted do not include private grants and contracts.
Carry Forward for Non-Sponsored Funds
Carry forward information is from the Office of Budget and Finance.
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